From: John Richards <jrichards@crosse-over.com>
Sent: Friday, December 18, 2015
11:26 AM
Subject: Crosse-Over Year-End Updates
Season’s Greetings
from Crosse-Over Designs!
December 18, 2015
Another year
is quickly coming to a close. Here are just a few notes as we begin that
very busy season for payroll and accounting processing.
W-2 Processing
There are no
changes to the forms this year. As in the past, I recommend using the
4-up condensed form.
At http://www.nelcosolutions.com
look for form: BW24UP05
At http://www.deluxeforms.com look for
form: 82635
I do
recommend all companies submit federal and state W-2 information in electronic
format. So you really only need the single page form for the employee’s
copies.
There is no
change to the W-2 program this year. So the EFW2 file format for 2013
still is valid for reporting wages for 2015. I do recommend users
download and use the Accuwage program from the Social Security website.
Consult the SSA website for trouble-shooting problems if you have difficulty
installing the Accuwage program. My general tip would be to update to the
latest version of Java, and if you have a 64-bit machine, you likely will need
to install the 32-bit Java version.
Tax Updates
I have put
on my support page the new tax tables I am aware of at this time. All of
the tax withholding changes are very minor, so you should not see a significant
change in withholding. Be sure to proof your withholding taxes after that
first calculate of the year by looking at the Edit Register to see that the tax
totals on the last page are close to the usual figure. If you
inadvertently messed up a table, this is the time to find it.
New tax
tables: Federal
Withholding
MN Withholding
IL Withholding
NC Withholding
No reported
changes at this time for: WI, IA, MI, KS, PA, or MT.
Note that
while many states routinely change the Unemployment wage cutoff at the start of
the year, I do NOT follow these changes or send out notifications. So you
should monitor your state cutoff for unemployment. The wage cutoff is
found in Payroll, File Maintenance, Tax Tables, where the table ID is:
SUTxx where xx is the postal abbreviation for the state. For those
who have a percentage in this table to calculate the unemployment tax, you can
also change the rate as your rate changes based on notifications from the state
directly to you.
Website Support
The location
of the home page remains:
This time of
year, the Support page will be of key importance. This is where you will
find the tax table updates and instructions.
Don’t forget
to check out the Training Video page. These videos can help with many
common areas where I receive questions.
As January 1nd
falls on a Friday, many companies will be processing payrolls very quickly at
the end of December. Remember, if the check date falls in December, the
wages will be reported as 2015 wages and reported on this year’s W‑2
statements. So be careful about manipulating the check date. If the
check date normally falls in January, then you should usually not manipulate
the date to be in December. This can have tax consequences and also cause
problems with scheduled miscellaneous deductions. If you use direct
deposit, you cannot use a check date that is a federal banking holiday.
If you print paper checks, you can use any date you wish that is appropriate.
As a
reminder, those sites that are Payroll only (and do NOT have the GL module) and
are using v7.6, with v7.6 comes the new requirement that you create the period
conversion table before you can calculate checks in Payroll. If you do
NOT do this, you will get a message when you go to calculate the first payroll
of 2016 that the period conversion table could not be found. The notes on
how to fix this can be found at:
http://www.crosse-over.com/documents/ConversionTbl.htm
Best wishes
for a happy and healthy holiday season!
John
Richards
Crosse-Over
Designs
608-781-6734