Hard to believe, but another year is quickly coming to a close. Here are just a few notes as we begin that very busy season for payroll and accounting processing.
There are no changes to the forms this year. As in the past, I recommend using the 4-up condensed form.
At http://www.nelcosolutions.com look for form: BW24UP05
At http://www.deluxeforms.com look for form: 82635
I do recommend all companies submit federal and state W-2 information in electronic format. So you really only need the single page form for the employee’s copies.
There is no change to the W-2 program this year. So the EFW2 file format for 2013 still is valid in 2014. I do recommend users download and use the Accuwage program from the Social Security website. The new Java version installation this year from SSA if poorly designed. Consult the SSA website for trouble-shooting problems if you have difficulty installing the Accuwage program. My general tip would be to update to the latest version of Java, and if you have a 64-bit machine, you likely will need to install the 32-bit Java version.
By the end of December, I will have on my website all the new tax table updates. Each year, the FEDERAL tax tables change. So you should mark your calendar to visit the website and printout the new tax tables before you process your first payroll of the New Year. Any state income tax updates will also be available on the support website. Note that while many states routinely change the Unemployment wage cutoff at the start of the year, I do NOT follow these changes or send out notifications. So you should monitor your state cutoff for unemployment. The wage cutoff is found in Payroll, File Maintenance, Tax Tables, where the table ID is: SUTxx where xx is the postal abbreviation for the state.
I have recently redone the website. The location of the home page remains:
This time of year, the Support page will be of key importance. This is where you will find the tax table updates and instructions.
Don’t forget to check out the Training Video page. These videos can help with many common areas where I receive questions.
As January 2nd falls on a Friday, many companies will be processing payrolls very quickly at the end of December. Remember, if the check date falls in December, the wages will be reported as 2014 wages and reported on this year’s W‑2 statements. So be careful about manipulating the check date. If the check date normally falls in January, then you should usually not manipulate the date to be in December. This can have tax consequences and also cause problems with scheduled miscellaneous deductions.
As a reminder, those sites that are Payroll only (and do NOT have the GL module) and are using v7.6, with v7.6 comes the new requirement that you create the period conversion table before you can calculate checks in Payroll. The notes on how to do this can be found at:
If you have any problems with the new website, please let know.
Best wishes for a happy and healthy holiday season!