Season’s Greetings from Crosse-Over Designs!
December 3, 2014
Hard to
believe, but another year is quickly coming to a close. Here are just a few notes as we begin that
very busy season for payroll and accounting processing.
W-2 Processing
There are no
changes to the forms this year. As in the
past, I recommend using the 4-up condensed form.
At http://www.nelcosolutions.com look for form: BW24UP05
At http://www.deluxeforms.com look for form: 82635
I do
recommend all companies submit federal and state W-2 information in electronic
format. So you really only need the
single page form for the employee’s copies.
There is no
change to the W-2 program this year. So
the EFW2 file format for 2013 still is valid in 2014. I do recommend users download and use the Accuwage program from the Social Security website. The new Java version installation this year from
SSA if poorly designed. Consult the SSA
website for trouble-shooting problems if you have difficulty installing the Accuwage program. My
general tip would be to update to the latest version of Java, and if you have a
64-bit machine, you likely will need to install the 32-bit Java version.
Tax Updates
By the end
of December, I will have on my website all the new tax table updates. Each year, the FEDERAL tax tables change. So you should mark your calendar to visit the
website and printout the new tax tables before you process your first payroll
of the New Year. Any state income tax
updates will also be available on the support website. Note that while many states routinely change
the Unemployment wage cutoff at the start of the year, I do NOT follow these
changes or send out notifications. So
you should monitor your state cutoff for unemployment. The wage cutoff is found in Payroll, File
Maintenance, Tax Tables, where the table ID is:
SUTxx where xx is the postal
abbreviation for the state.
Website Support
I have
recently redone the website. The location
of the home page remains:
This time of
year, the Support page will be of key importance. This is where you will find the tax table
updates and instructions.
Don’t forget
to check out the Training Video page.
These videos can help with many common areas where I receive questions.
As January 2nd
falls on a Friday, many companies will be processing payrolls very quickly at
the end of December. Remember, if the
check date falls in December, the wages will be reported as 2014 wages and reported
on this year’s W‑2 statements. So
be careful about manipulating the check date.
If the check date normally falls in January, then you should usually not
manipulate the date to be in December.
This can have tax consequences and also cause problems with scheduled
miscellaneous deductions.
As a
reminder, those sites that are Payroll only (and do NOT have the GL module) and
are using v7.6, with v7.6 comes the new requirement that you create the period
conversion table before you can calculate checks in Payroll. The notes on how to do this can be found at:
http://www.crosse-over.com/documents/ConversionTbl.htm
If you have
any problems with the new website, please let know.
Best wishes
for a happy and healthy holiday season!
John
Richards
Crosse-Over
Designs
608-781-6734